Current Vacancies

Information and Records Management Specialist / Project Lead

Role Overview

We are seeking an experienced Information & Records Management Specialist to lead an organisational-wide information improvement program on an 18-month fixed-term contract.

The position will lead the implementation of recommendations arising from the NSWTF Information Management Current State Assessment and delivery of the three-year Action Plan and Roadmap. Working collaboratively across the Federation, the role will establish and embed a sustainable Information and Records Management program that strengthens governance and information integrity, modernises systems and processes, and builds organisational capability. 

Key Responsibilities

Information Governance & Compliance:

  • Lead and coordinate delivery of the IRM Action Plan and Roadmap across all project streams.
  • Lead the development and implementation of organisation-wide information governance frameworks, standards, policies and practices.
  • Ensure compliance with legislative, regulatory and organisational information management requirements and identify compliance risks and improvement opportunities.
  • Promote consistent and compliant information management practices across Federation.
  • Monitor information management practices and recommend opportunities for continuous improvement.  

Information Management Improvement & System Support:

  • Lead and coordinate digitisation, system improvement and information management initiatives. 
  • Lead the development and implementation of records management practices relating to the lifecycle of physical and electronic records. 
  • Lead or coordinate the implementation and ongoing improvement of electronic document and records management systems.
  • Work collaboratively with IT, Records & Distribution staff and sections to improve information management processes, workflows and practices.
  • Lead or coordinate information management reviews, audits and improvement projects as required.
  • Conduct reviews and assessments of information management practices and identify opportunities for improvement.
  • Develop and implement information management improvement plans and monitor progress against agreed objectives and deliverables.
  • Prepare reports, recommendations and implementation updates for senior management as required. 

Stakeholder Engagement, Training & Change Management:

  • Provide specialist advice and support to staff regarding information and records management practices.
  • Develop and deliver training, guidance and support materials to build organisational capability.
  • Promote awareness and adoption of information management systems, processes and best-practice recordkeeping.
  • Lead stakeholder engagement and change management activities associated with information management improvement initiatives.
  • Foster effective working relationships with stakeholders across Federation to support successful implementation of initiatives. 

Candidate Requirements

  • Relevant tertiary qualifications in Information Management, Records Management or a related discipline, or equivalent demonstrated experience.
  • Proven experience in records and information management (electronic and paper), including lifecycle management.
  • Understanding of information governance frameworks and information asset management principles
  • Experience working with electronic document and records management systems (EDRMS), SharePoint or similar document management platforms.
  • Strong understanding of compliance, governance, privacy and record-keeping legislation, standards and best-practice requirements.
  • Excellent communication, training and stakeholder engagement skills.
  • Demonstrated project management or project coordination experience, particularly relating to digitisation, system implementation, process improvement or organisational change initiatives.
  • Demonstrated ability to analyse information management practices and implement process improvements.
  • Experience supporting organisational change, stakeholder engagement and user adoption initiatives.
  • Ability to understand and apply Federation Rules, policies and procedures.
  • Commitment to the values and principles of unionism. 

Experience working in a union, membership-based or not-for-profit environment (Desirable)

For further information, please contact the NSW Teachers Federation Human Resources Team at HR@nswtf.org.au

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